Camps

Transparency & good governance

  • SEIUM UNIVERSITY
https://seium.university/recruitment-services/

SEIUM

At SEIUM, we understand transparency as a system, not a showcase. It means explaining who decides what, based on what evidence, what risks have been assessed, what resources are used, and what results are obtained; and doing so in an accessible, verifiable, and regular manner. This framework applies to the entire organization: teaching, research, laboratories, purchasing, partnerships, and services.

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Governance structure and responsibilities

Governing bodies

Institutional strategy, budgets, appointments, risk policy, and compliance.

Executive management, partnerships, and legal representation.

Teaching quality, curriculum, faculty, and academic assurance.

  • Academic Quality

  • Ethics & Dual-Use / Research

  • Safety & RAMS / HSE

  • Data, Privacy & Cybersecurity (GDPR / OT / IT)

  • Export Controls

  • ESG & Sustainability

  • Risk & Audit

  • Review of relevance, employability, and tech radar by verticals.

  • Operational management (schools, laboratories, procurement) — manages day-to-day risks.

  • Risk & Compliance — policies, training, and independent monitoring.

  • Internal Audit — assurance to the Board: finance, processes, data, and controls.

We publish the organisation chart, regulations, committee charters, and the session calendar.

Principios rectores

Active advertising

We publish key information by default without the need for a prior request.

Accountability

Each relevant decision identifies responsible parties, criteria, and metrics.

Traceability

Versions, datasets, technical annexes, and summary minutes available with timestamp.

Universal accessibility

Easy-to-read content and WCAG 2.2 AA (documents, tables, dashboards).

Responsible protection

Personal data, trade secrets, or matters regulated by export controls are excluded where applicable, with express justification (see §17).

Continuous improvement

internal and external audits, suggestion channel, and annual improvement plan.

Three lines of defenseEconomic and contractual information

Budgets and accounts

  • Annual budget (income and expenses) by program, school, and function.
  • Audited accounts and activity report (annual).
  • Details of fees and tuition, scholarships awarded, donations, and sponsorships.

Procurement and purchasing

  • Annual procurement plan and ongoing tenders.
  • Contract awards with: subject matter, specifications, bids received, criteria applied, scores, amount, successful bidder, duration, extensions, and modifications.
  • Publication of contracts ≥ €50,000 (or equivalent local threshold) and sponsorships/chairs with consideration.
  • Open dataset with OCDS (Open Contracting Data Standard) schema, provided that regulations allow it.

Academic transparency

Training offer (skills, ECTS, learning outcomes, teaching staff, success rates).

Admission criteria and statistics (applications, places, diversity, scholarships).

Progression indicators (retention, time to degree, completion on time).

Employability at 6/12 months and sectors of integration.

Satisfaction (teaching, laboratories, support) and improvement plans.

Accreditations and their status (scope, next audit).

Academic integrity: penalties imposed for plagiarism or fraud (without personal data).

Laboratories, safety, and measurement quality

  • Scope and methods of EN ISO/IEC 17025 laboratories (where applicable).
  • Audit schedule (internal/external) and non-compliance reports.
  • HSE statistics: incidents, root causes, and corrective actions (aggregate).
  • Metrological traceability and critical maintenance (banks, tunnel, 7-post, EMC, composites).

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Integrity, whistleblowing, and whistleblower protection

  • Confidential channel (web, email, physical mailbox) with traceability.
  • SLA: acuse ≤ 72 h; evaluación preliminar ≤ 10 días; cierre objetivo ≤ 90 días (salvo complejidad).
  • No reprisals and protective measures.
  • Aggregate annual report (number of cases, types, status, actions).

Gestión de riesgos y auditoría

ERM (Enterprise Risk Management) with risk map: personal/laboratory safety, compliance (GDPR, export), reputation, continuity, cyber-OT/IT, financial, climate, and third-party risks.

Risk appetite approved by the Board and operational limits (e.g., “zero tolerance” in personal safety).

External audits: financial, accreditation (EN 17025, EN 9100), ESG assurance (where applicable).

Annual internal audit plan; public summary reports and follow-up on findings.

Participation and active listening

  • Public consultations for new degrees, major laboratory investments, and policies with community impact.
  • Quarterly town halls and accountability sessions.
  • Student representation and alumni with voting rights on key committees
  • Portal for suggestions and public responses with status (open, under review, implemented).

Algorithmic transparency and automated decisions

If we use analytics or AI to support processes (e.g., scholarship prioritization or learning analytics), we apply:

  • Human-in-the-loop: no final decision depends solely on an algorithm.
  • Explicabilidad: criterios, variables y límites de uso documentados.
  • Bias assessments and periodic audits with publication of aggregate findings.
  • Right to human review and to challenge automated decisions.

Service Level Agreement (SLA)

Indicative commitments

  • Response to admissions and scholarships: ≤ 5 business days
  • Academic certificates: standard issuance ≤ 72 hours
  • DPO (GDPR): exercise of rights ≤ 30 days (extendable by law).
  • Formal complaints: acknowledgment within 48 hours, resolution within 15 business days (if a committee is required, the deadline will be communicated).
  • HSE incidents: immediate corrective action and reporting within ≤ 24 hours.
  • We publish compliance indicators and improvement plans when targets are not met.

How to request information (access and limits)

Programación

Limits and exceptions (why and when)

  • Personal data (GDPR), trade secrets, and third-party intellectual property.
  • ITAR/EAR/dual-use controlled or national security sensitive material.
  • Information that could compromise the safety of persons, facilities, or tests.
  • Negociaciones en curso y elementos de competencia cuya publicidad cause perjuicio grave, hasta su cierre.

Whenever we apply an exception, we publish an anonymized or aggregated version whenever possible and the reason for the restriction.

Verification and improvement mechanisms

Indicative commitments

  • Internal audit with a risk-based plan and public monitoring of findings.
  • External audit of accounts and, progressively, ESG assurance and verification of key indicators.
  • Benchmarking with peer universities and transparency indices.
  • Open surveys on the usability of the transparency portal.
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